Enter purchases
When to use this procedure
Use this procedure to receive an item that you purchased outright from a customer into your consignment inventory with a SKU and serial number.
Refer to Enter purchases in batch mode for instructions on entering one or more items into your inventory without a SKU and serial number.
Steps to complete
- On the Modules menu, point to Inventory, then to Consignment & Purchase, then click Enter Purchase. The Pick Customer window displays.
- Search for or select a customer and click Select. The Enter Purchase window displays.
- Verify and update, if necessary, the customer, store location, and purchase date in the Account, Location, and Date boxes.
- Enter a valid serialized SKU for this item in the SKU box. You can optionally press F6 to search for and select a serialized SKU on the Select SKU window.
Note: You must use a serialized SKU to enter purchases and it may be a reusable SKU. If a SKU is not already set up to use, create one on the Enter New Inventory window.
- Enter a serial number in the Serial# box or click ISI to automatically generate a serial number.
- Indicate if the item is new or used on the Code box.
- If desired, enter a stock number and selection code in the Stock# and Sel Code boxes. These values are for reference only.
- Change any of the cost boxes, if necessary. These boxes automatically populate with information based on the SKU you selected in step 4 but determine what you will pay the consignor. Be sure they are set up accurately.
- Update the commission amount for this item in the Spiff box, if necessary.
- If this item has a warranty period, enter the number of months in the Warranty box.
- Select the Retain Info check box if you want to add additional items without changing the values you've entered in steps 3-10.
- If this item will be part of your lease pool, select the Lease Pool check box and optionally enter the tax or book deprecation schedule in the Tax Depr or Book Depr boxes.
- Enter any notes for the purchased item in the Notes box to print on the purchase receipt. You can optionally press F6 and select a catalog comment from the Select Comment window.
- Click Add.
- Repeat steps 3-14 as necessary for each item you are purchasing. If you selected the Retain Info check box in step 11, the majority of values you entered in in steps 3-10 are saved until you change them. If this is true, simply enter a new serial number and repeat step 14 as many times as necessary.
- Optionally select the Print Label When Saved check box to print barcode labels/inventory tags for the items.
- Click Save. The Return Payments window displays where you can enter your payments to the customer.
Did you know? To quickly enter today's date in any Date boxes, press T on your keyboard. To quickly back-date or forward-date by one day, use the Hyphen key (-) and Equal key (=) on your keyboard (alternatively, use the Minus Sign and Plus Sign keys on your keyboard number pad). To quickly back-date or forward-date by one month, use the Page Up and Page Down keys on your keyboard. Press F6 to display a calendar and select a date.
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